Maricopa Emergency Management System Alert

NOW ENROLLING FOR FALL 2020!   We're here to help. Chat with us: bit.ly/Chat_PVCC, Call us: 602-787-7000, or email us: pvccinfo@paradisevalley.edu. Updated - August 10, 2020

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Return to Campus Plan

Return to Campus Plan

Our guiding principle during this pandemic has been protecting the safety, health, and wellbeing of our employees and our students, and this principle will continue to guide us as we look to reopen our on-campus operations. As such, we will be implementing a phased approach that includes target dates to return to in-person operations and allows for safe instruction and academic continuity. We will provide a return-to-work guide as well as safety protocol training to help with the transition back. The following provides PVCC’s guidelines for our phased approach.

The plan’s goals are to protect the health of employees, help ensure the well-being of the community, and carefully and deliberately prepare for fall semester. The plan will be updated as local circumstances change.

Per Interim Chancellor, Steven Gonzales, the return-to-campus target date for most faculty and staff is postponed to Monday, October 5, 2020, at the earliest, in alignment with the timeline in preparation for Spring registration.

We have been closely monitoring local and national COVID-19 data and continue to reassess our phased approach as needed. Each College has significantly limited the number of in-person courses that will be offered in the Fall semester to ensure all of our safety standards are met, and the District is developing a contingency plan in the event that we are again required to move all operations to a fully remote environment. Our Colleges are identifying limited, in-person student enrollment and support services that are necessary to support the success of our most vulnerable students for Fall 2020. Each college may also identify a limited number of faculty and staff who provide academic support services in controlled, on-campus learning spaces

Colleges will notify faculty and staff at least three weeks in advance of the date they will be expected to return.

Return to Campus Guidelines for Students, Staff and Visitors

Updated July 16, 2020

Here’s what you need to know:

  • Proceed thoughtfully, carefully, and deliberately.
  • Accommodate employees who are members of a vulnerable population or who live with someone who is a member of a vulnerable population.
  • Continue remote work as much as possible.
  • Be ready to adjust based on guidance from the CDC and from state and local health officials.
  • Emphasize physical distancing, handwashing, staying home when sick, and use of cloth face coverings as needed.
  • Continue and build on the innovations developed in the last few months.
  • Be compassionate and flexible. Supervisors are asked to work with employees who have child care or other family responsibilities and be mindful of the anxiety felt by employees.
  • All employees returning to work must have completed the required Return to Workplace Online Training by July 6th. Employee Learn Center > My Learning > My Learning Plan > Return to Workplace

Employee Campus Visits

On site request must be approved by your supervisor/chair and the VPs. To reduce onsite visits and allow for cleaning visits will be limited to: Tuesday & Thursdays between 8:00 am - Noon.

To request a campus visit please complete the Employee On-campus requests form

Phases

Changes in phases will be determined by guidance and data from the CDC and from state, local, and college health professionals.

Phase 1 - June 15, 2020

Incrementally return in a limited capacity. Priorities include positions that are needed for campus safety or reopening, or some jobs that cannot be effectively completed from home and are critical to ongoing operations. Plan for social distancing for on-campus employees. Consistent with Governor Doug Ducey’s Executive Order 2020-36, employees, when in public areas, should maximize physical distance from others. Social settings where appropriate physical distancing is not practical should be avoided unless precautionary measures are observed and CDC guidelines are followed.

Phase 2

Because of the ongoing situation with COVID-19, we are evaluating the reopening of the PVCC campus on a weekly basis.  Dates will be entered on this page as soon as we are certain the safety of our staff, students and faculty will be ensured.

Phase 3

Because of the ongoing situation with COVID-19, we are evaluating the reopening of the PVCC campus on a weekly basis.  Dates will be entered on this page as soon as we are certain the safety of our staff, students and faculty will be ensured.

Strategies

Four strategies will guide tactics and actions in each phase.

Staffing. Increase staffing incrementally to gradually increase operations.

Hygiene. Scale hygiene practices into cultural norms.

Innovation. Continue and expand innovative work practices.

Monitoring. Monitor health to ensure the well-being of our campus community.

Phase 1

Incrementally return in a limited capacity. Priorities include positions that are needed for campus safety or reopening, and some jobs that cannot be effectively completed from home and are critical to ongoing operations. Plan for social distancing for on-campus employees. Consistent with Governor Doug Ducey’s Executive Order 2020-36, employees, when in public areas, should maximize physical distance from others. Social settings where appropriate physical distancing is not practical should be avoided unless precautionary measures are observed and CDC guidelines are followed.

The following units have approval for limited staffing on campus in Phase 1. Campus map.

  • Facilities Services (Maintenance, Custodial and Grounds)
  • Mail and Printing Services
  • Shipping and Receiving
  • Information Technology Help Desk
  • PVCC College Police Department
  • Instructional Labs
  • Faculty and Students to complete the required Spring Semester hands-on training in EMT, Paramedicine, Fire Science and Stage Combat.

All other administrative and academic units should continue remote work, but employees may request an exception to return to campus if they have received their Supervisor/VP approval and have completed the Return to Workplace Safety Training, available in the Employee Learn Center. Reviews of exception requests may take up to 48 hours.

Staffing

The Phase 1 priority is to return to campus staff whose roles are essential to safety, and staff who cannot effectively perform their roles from home and are critical to ongoing operations, and to prepare the campus for fall semester.

  • Those in vulnerable populations should remain off campus. 
  • Supervisors need to be flexible to accommodate those who are at risk or in vulnerable populations. Employee-specific workplace accommodations will follow ADA guidelines.

Hygiene

  • Social distancing. Stay at least six feet apart and be mindful of enclosed spaces. Follow any campus signage related to social distancing.
  • Handwashing. Wash hands often.
  • Face coverings. Wear a cloth face covering (your own or provided by the college) when in public or when social distancing is not possible, including times of brief interaction with co-workers or friends. The college will provide face coverings.
  • Cleaning. Clean and disinfect frequently touched surfaces daily. Be aware of any rooms and areas that are temporarily closed for enhanced cleaning and disinfection in accordance with health and safety protocols for COVID-19 and other infectious diseases.
  • Common areas. Keep common areas closed.

Innovation

  • Remote work. Remote work should continue for most employees.
  • Scheduling. Consider staggered days and hours to limit the number of people in work spaces.
  • Work spaces. Consider changes in layout and design to create natural separation.
  • Processes. Identify and digitize paper processes.

Monitoring

  • Screenings. Prior to coming into the workplace each day, employees will need to monitor themselves using the COVID-19 self-screening assessment. 
  • Temperature Check. Thermometers will be available for self-screening. Available at service counter in each building (to be determined).
  • Self-Reporting. Employees diagnosed with COVID-19 or if they believe they have been exposed to COVID-19 must report potential exposure.
  • Self-Isolation. Those who are self-isolating should follow the Maricopa County Department of Public Health Guidance for Self-Isolation

Campus resources for Phase 1

To support the strategies and tactics in Phase 1, the college will:

  • Personal face coverings when necessary.
  • Enhanced cleaning across the campus
  • Provide hands free devices in restrooms where possible
  • Provide additional cleaning supplies to staff as requested
  • Provide additional sanitizing stations throughout the campus
  • Provide guidance on how to improve work space design and signage to support social distancing and additional hygiene measures.
  • Adjust schedules, shifts, and reporting requirements to help ensure flexibility and social distancing.
  • Establish/maintain transformational work practices as needed.
  • PVCC Return to Campus Plan.
  • The District Office has compiled additional Guidelines for Returning to Workplace.
Phase 2

Bring back additional personnel to increase unit capacity and functionality as needed. Refine work space habits on social distancing and hygiene.

Staffing

The Phase 2 priority is to bring back, as necessary, additional staff to increase capacity of the unit. Campus map. Supervisors need to be flexible to accommodate those in vulnerable populations.

Hygiene

  • Social distancing. Stay at least six feet apart and be mindful of enclosed spaces. Follow any campus signage related to social distancing.
  • Handwashing. Wash hands often.
  • Face coverings. Wear a cloth face covering (your own or provided by the college) when in public or when social distancing is not possible, including times of brief interaction with co-workers or friends. The college will provide face coverings.
  • Cleaning. Clean and disinfect frequently touched surfaces daily. Be aware of any rooms and areas that are temporarily closed for enhanced cleaning and disinfection in accordance with health and safety protocols for COVID-19 and other infectious diseases.

Innovation

  • Remote work. Remote work should continue for the majority of employees.
  • Scheduling. Consider staggered days and hours to limit the number of people in work spaces.
  • Work spaces. Continue changes in layout and design to create natural separation.
  • Processes. Identify and digitize paper processes.
  • Gatherings. Cannot exceed 10 individuals and all must ensure a minimum 6-feet of separation.

Monitoring

  • Screenings. Prior to coming into the workplace each day, employees will need to monitor themselves using the COVID-19 self-screening assessment. 
  • Temperature Check. Thermometers will be available for self-screening. Available at service counter in each building (to be determined).
  • Self-Reporting. Employees diagnosed with COVID-19 or if they believe they have been exposed to COVID-19 must report potential exposure.
  • Self-Isolation. Those who are self-isolating should follow the Maricopa County Department of Public Health Guidance for Self-Isolation

Campus resources for Phase 2

All efforts launched in Phase 1 will continue, supplemented by additional support and resources as needed.

  • PVCC return to work guidelines: All administrative and academic units should continue remote work, but employees may request an exception to return to campus if they have received their Supervisor/VP approval and have completed the Return to Workplace Safety Training. This information is necessary for contact tracing while the campus is not fully operational.
  • PVCC Return to Campus Plan.
  • District return to work guidelines
  • Employees can request cleaning supplies or face coverings for their area from Facilities.
Phase 3

Return to “new normal” with additional staff while continuing to utilize telework, scheduling, and other measures to maintain social distancing and flexibility. Additional information to come.

Staffing

The Phase 3 priority is to return remaining staff to operate under the new normal, continuing to be flexible to encourage social distancing. Campus map.

  • Those in vulnerable populations may return to campus. Supervisors need to be flexible to accommodate.
  • Some in vulnerable populations should remain off campus. 
  • Supervisors need to be flexible to accommodate those who are at risk or in vulnerable populations.
  • Identify when employees can continue to work from home even if there is a general return to work order.  Realign methods of assessing workforce outcomes to the required off-campus work environment. 
  • Utilize current remote hiring process to attract and hire qualified Faculty and Staff
    • Tactical Hiring approach where the greatest demand and need is met.

Identify the skill sets necessary and important in our new teaching and support environments. 

Hygiene

  • Social distancing. Stay at least six feet apart and be mindful of enclosed spaces. Follow any campus signage related to social distancing, and traffic patterns in buildings.  Adhere to classroom seating to maintain social distance by not moving chairs or tables.
  • Hand-washing. Wash hands often.  Students and faculty should wash hands at the beginning and end of class.
  • Face coverings. Wear a cloth face covering (your own or provided by the college) when in public or when social distancing is not possible, including times of brief interaction with co-workers, friends, and students. The college will provide face coverings.
  • Cleaning. Clean and disinfect frequently touched surfaces daily. Be aware of any rooms and areas that are temporarily closed for enhanced cleaning and disinfection in accordance with health and safety protocols for COVID-19 and other infectious diseases.  Classrooms will be cleaned between each new group of students.
  • Common areas. Common areas may be opened.

Innovation

  • Remote work. Remote work should continue for some employees as needed.
  • Scheduling. Consider staggered days and hours as needed.
  • Work spaces. Evaluate whether changes in layout and design to create natural separation should continue.
  • Processes. Identify and digitize paper processes.
  • Gatherings.  Cannot exceed 10 individuals and all must ensure a minimum 6-feet of separation.

Monitoring

  • Screenings. Prior to coming into the workplace each day, employees will need to monitor themselves using the COVID-19 self-screening assessment.
  • Temperature Check. Thermometers will be available for self-screening. Available at service counter in each building (to be determined).
  • Self-Reporting. Employees diagnosed with COVID-19 or if they believe they have been exposed to COVID-19 must report potential exposure.
  • Self-Isolation. Those who are self-isolating should follow the Maricopa County Department of Public Health Guidance for Self-Isolation

Campus resources for Phase 3

All efforts launched in Phase 1 and Phase 2 will continue, supplemented by additional support and resources as needed.

  • PVCC return to work guidelines: All administrative and academic units should continue remote work, but employees may request an exception to return to campus if they have received their Supervisor/VP approval and have completed the Return to Workplace Safety Training. This information is necessary for contact tracing while the campus is not fully operational.
  • Employees can request cleaning supplies or face coverings for their area.
  • PVCC Return to Campus Plan

 

Additional Resources